Strategic Services

 

Managing Project Risk and Regaining Control

 

Evaluate and Plan

 

• Align facility requirements with business plans
• Lease analyses
• Land or building pre-purchase property condition assessments
• Acquisition/disposition strategies
• Define financial parameters
• Sustainability and energy efficiency

 

Assemble the Right Team

 

• Pre-qualify and select project team
• Prepare coordinated, fixed-price agreements clearly defining responsibilities
• Review and recommend insurance coverage
• Develop a project cost accounting structure consistent with client policies and procedures
• Organize the project kick-off meeting
• Define the sign-off decision-making process
• Establish project communication procedures
• Organize the project kick-off meeting

 

Avoid Unintended Consequences

 

• Prepare “Equitable Risk Allocation Agreements” coordinated among all team members

• Review and recommend insurance requirements for owner, professionals and contractors and bonding coverage as needed

• Review cost reports and analyze deviations from the project budget

• Evaluate the financial implications of delays, project acceleration or disruption -- and recommend corrective action

• Regularly review project schedules to foresee potential impacts on completion or client operations

• Develop claim-avoidance strategies

 

Maximize ROI

 

• Sustainability and energy efficiency retrofits an audits
• Evaluate facilities/space utilization
• Property condition assessments
• Lease analyses
• Occupancy cost reduction
• Leasability enhancement
• Tenant retention strategies

 

Getting the Project Built

 

• Recommend and implement cost-control systems, change order review and owner approval process

• Verify that project team members have procured the required insurance

• Regularly review project documents for conformance to client’s function and financial goals

• Maintain team’s focus on client objectives

• Review the project milestone schedule for potential impacts on client operations

• Identify potential impediments to timely completion -- and recommend corrective action

• Evaluate the financial implications of delays, project acceleration or disruption

• Identify deviations from the original budget -- and recommend corrective action

• Assist with value engineering and recommend cost effective alternatives

 

Anticipate the Pitfalls

 

• Review of lease/purchase documents

• Develop project budget, including identifying of all relevant cost categories and benchmark project costs

• Ensure proper communication flow between the client and the project team
• Ensure a proper decision-making process between the client and the project team

• Oversee timely procurement of government approvals and permits

• Conduct constructability reviews of project team documents

 

Avoid Unintended Consequences

 

• Prepare a final cost summary and overall budget reconciliation in advance of owner’s final payments

• Ensure delivery of final lien waivers, as-built drawings, guarantees, warranties, sign-offs and manuals prior to final payments and release of any retainage

• Oversee and coordinate commissioning activities, client move-in and turnover to ensure a seamless transition to occupancy

• Oversee submission to USGBC for LEED certification Prepare and manage post-occupancy user surveys

 

Resolve Disputes

 

• Manage the project rescue and completion process in the event of contractor terminations or defaults

• Prepare and analyze claims

• Manage additional service claims

• Investigate and prepare warranty and defective work claims

• Manage insurance, bonding and surety claims

• Dispute resolution: Mediation, arbitration, or litigation support